For Oracle NetSuite
About the Add-on
The Oracle Value Add-on Solution Scan&Doc is a solution created within NetSuite for intelligent and efficient processing of supplier invoices, credit notes, credit card transactions and vendor prepayments. Scan&Doc reduces manual and repetitive entries for accounts payable processes, eliminates sources of errors, and increases efficiency and visibility from receipt of vendor invoice to payment.
Requirements and functionality
Digitalisation and automation of your business processes
Scan&Doc enables the automation of invoice processing from receipt of invoices, through capture, to data filling and payment. Both, digital and physical documents, can be processed quickly and without errors using Scan&Doc. By scanning the documents and the subsequent fully automatic data extraction, all relevant data is captured and automatically loaded into NetSuite for invoice processing. This minimises errors through human interaction and massively reduces the time required to enter the invoices. Scan&Doc enables you to have a smooth payment procedure with minimum personnel and time expenditure. Scan&Doc is pre-integrated in bossDMS SaaS or can be integrated in any other certified DMS archive if audit-proof archiving is required.
Automated invoice capture
- Scan&Doc recognises various file formats such as PDF, TIF and JPG, as well as multiple languages, which guarantees smooth data processing. You send your vendor invoices directly to the Oracle Value Add-on Solution Scan&Doc solution by e-mail. Scan&Doc supports segregation of duties, so it has the functionality to receive and display documents only for the desired subsidiary.
- We use image and text analysis to read the important information from your invoice. It does not matter whether the text is structured or unstructured. The data are getting loaded into NetSuite for further processing once they have been extracted.
- You can verify the invoice, load accounting information from the last invoice, assign invoices to an order and/or create/update supplier and their relevant Bank Details from a single place.
Transparency
The Mapping Page, which was developed by Boss Info, provides an overview of the data loaded from the invoice and allows changes to be made, individual settings to suppliers or payment terms to be adjusted.
The status of the invoice documents can be seen on the dashboard, reminders for individual documents can also be set up.
Split-screen function
The split-screen function is used to identify individual documents in a multi-page dossier and automatically split them into individual documents according to your needs.
Payment Process
The reminder dashboard displays due invoices, thus avoiding delays and reminder fees. After payment, documents are automatically and uniformly filed.
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Customer Benefit / Value Added
Efficiency & Error Reduction
The automation allows data classification, extraction, and load into NetSuite. Repeating work and errors through human interaction for entering invoices into NetSuite will be reduced to a minimum.
Regular Updates and flexibility
Boss Info continuously drives innovation, in projects and for the Oracle Value Add-on solutions. We improve our solutions based on the feedback of users, legal requirements and/or new technologies that become available. Users of the Oracle Value Add-on Solution Scan&Doc will benefit from continuous updates that they can adapt at their pace.
Moreover, Scan&Doc is a versatile and flexible tool, so it can be adapted to your company’s particular requirements and, should you need a specific setting or function, it can be developed and delivered.
Simplified & Automated Processes
Scan&Doc supports the following processes in your NetSuite environment:
- Data entry
- Order allocation
- Supplier creation
- Payment process
- Document storage
Questions about the add-on?
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